For notaries
Loan Signing Agent Supplies: The Complete Checklist
Showing up to a loan signing prepared is what separates the agents who get repeat work from the ones who don't. Here's everything you need to start — and to never be caught short at the table.
1. Dual-tray laser printer
Loan packages mix legal (8.5×14) and letter (8.5×11) paper. A dual-tray laser printer lets you print the whole package fast and correctly — this is the single most important purchase.
2. Mobile scanner
For scan-backs — many title companies require you to scan key documents before shipping. A portable sheet-fed scanner is faster than a phone app.
3. Notary stamp & journal
Your state-required seal and a bound journal to log every notarization. Keep them with you at all times.
4. Reliable transportation
You travel to the signer — a dependable vehicle and GPS are non-negotiable.
5. A phone that receives texts
Most signings are dispatched and accepted by text. Keep it charged and on.
6. Plenty of paper, toner & pens
Run out mid-package and you miss the appointment. Keep legal + letter paper and spare toner stocked; bring several blue or black pens.
7. E&O insurance
Errors & omissions coverage protects you and is required by most title companies. Carry your certificate.
8. Professional bag & backup
A clean folio, a backup printer or nearby print option, and a calm, professional appearance.
New to this? Start with our guides on becoming a signing agent in California and getting more signing jobs.
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